I selected to do my final assignment on universal electronic health records. I would say there is a lot of misconception out there regarding these records and just the terminology that a lot of caregivers use interchangeably. Before this course I thought the electronic medical record and the electronic health record to be virtually the same. I know differently now and the way I find it easiest to remember is that the electronic medical record is basically a digital version of the paper chart. It contains basic past medical history and is held and collected in an office or medical organization. The electronic health record is an oversight of the whole health of a patient. It goes wherever the patient goes and can be shared by healthcare providers. An all-inclusive patient record has more benefits for sicker patients that will hopefully improve outcomes.
The first part of training of electronic medical records would be the security aspect of sharing data electronically. This would be ongoing annual training as well as training updates for employee’s that might have a breach of confidently. The Health Insurance Portability and Accountability Act of 1996 set forth rules and regulations to protect medical records and other health information that could identify an individual. The penalties for known violation of HIPAA can be processed criminally. A fine can be imposed up to $50.000 dollars and up to one year and jail according to an article in Hospital Access Management (2018). This in my opinion is much worse than just losing your job.
The actual training would be required on the version of the electronic record itself that is currently being used in the organization where you might be employed. This subject is very current with me at present due to being thirty days out from our EPIC conversion. Training on EPIC modules has been ongoing over the last five weeks. There have been zero tolerance measures for tardiness and cell phone disruption. The first day of training 7 people that were not quite in the door were turned away with two of those being physicians. That information spread quickly across the hospital that the trainers meant what they said about being on time.
After the completion of the modules with the trainers from EPIC ongoing practice as well as system update training will be required to stay current with the records. Super Users have been selected from all departments that will help with training as well as when new employees are hired. The use of any electronic record is a better value purchase for an organization when people are trained properly. When users are aware of the information that they can pull out for reporting purposes and use the system at a high functioning level it is beneficial for all.